State SB 78 Update
Dear Expanded Learning Grantee,
As many of you already know, Governor Jerry Brown signed the California State Budget of Fiscal Year 2017-18, which included an additional $50 million in ongoing funding for the After School Education and Safety (ASES) Program.
What does this mean for all ASES grantees?
· Effective date is July 1, 2017
· The $50 Million increase goes to local programs and none of the funding will be held back for State Operations
· Affects all ASES program components – After School Base, Before School Base and Summer/Supplemental funds. (It excludes Frontier Designated Area Transportation Grants because this grant is not calculated on a daily rate for each student attending the program)
· After School Base and After School Summer/Supplemental Per Pupil Rate increases from $7.50 to $8.19
· Before School Base and Before School Summer/Supplemental Per Pupil Rate increases from $5.00 to $5.46
In addition, this changes the minimum grant amount for After School Base, Summer/Supplemental funds and the maximum grant amount for After School Base elementary and middle school sites:
· Minimum Grant Award After School Base - $27,000 to $29,484
· Minimum Grant Award After School Summer/Supplemental - $8,100 to $8,845
· Maximum Grant Award Elementary School - $112,500 to $122,850
· Maximum Grant Award Middle School - $150,000 to $163,800
Please Note: - This increase will not apply to the 21st CCLC reimbursement rate.
If you would like to view your 2017-18 grant award by site, please log onto ASSIST, and click the Agency Reports link at the top of the page. From the drop down menus, select the report labeled Funding Status per School and fiscal year 2017-18. Click the Create Report button. You may view the results from the viewing window, or download results in Excel or Adobe file formats.
If you have any questions please contact your Regional Consultant/ Fiscal Analyst or the Expanded Learning Division at (916) 319-0923.
Clarification: Regular school day attendance is a reporting requirement for expanded learning participants. See highlighted change below.
2016–17 Annual Grantee Outcome-Based Data Report for Evaluation and Continuous Quality Improvement
Dear Expanded Learning Grantee:
The 2016–17 Annual Grantee Outcome-Based Data Report for Evaluation and Continuous Quality Improvement is due Friday, October 13, 2017.
Please read the full content of this e-mail. It contains important information about obtaining the instructions to complete this report.
October 13 is the deadline for uploading the 2016–17 Annual Grantee Outcome-Based Data Report for Evaluation and Continuous Quality Improvement (CQI) for the After School Education and Safety (ASES) Program, the 21st Century Community Learning Centers (21st CCLC) Program, and the 21st Century High School After School Safety and Enrichment for Teens (ASSETs) Program.
Failure to report these data will lead to grant termination per California Education Code Section 8483.7(a)(1)(A)(vi).
Instructions for uploading data for ASES and 21st CCLC are located at http://www.cde.ca.gov/ls/ba/as/evaluation.asp.
Instructions for uploading data for ASSETs are located at http://www.cde.ca.gov/ls/ba/cp/evaluationassets.asp.
The instructions provide details about how to complete the report.
Each data report is an Excel spreadsheet template that includes two tabs for data input:
1. Outcome Data
Data needs to be provided on both tabs.
As you prepare your report, you may want to visit the Annual Outcome-Based Data and CQI Frequently Asked Questions Web page located at
Changes to the 2016–17 report:
List only the requested data for students who participated in the California Department of Education (CDE) ASES, 21st CCLC, or ASSETs Programs. Do not list all students who attended the school site.
In addition, you no longer need to provide the number of days a student attended the regular school day.
Continuous Quality Improvement Data
The template is revised to consolidate information about the status of standards selected for improvement.
Instructions for uploading data files using exFiles:
The Excel template includes reporting the state student identifier. To protect student level Personally Identifiable Information, you must use the following CDE exFiles process to ensure data is secure.
Please follow the instructions below.
Click on the following link: https://www3.cde.ca.gov/exfiles/index.aspx?pid=87.
Enter the following information in this order:
· For "Project Code," type aspa
· Click "Submit Code"
· For "Upload/Download Password," type 2PeKS6ef (case sensitive)
· Click "Submit Password"
· For "Description," enter contact name and e-mail address for the person who is able to answer questions about the data
· For "File Encryption Password," type aspa1234
· Under "File to upload," click "Browse" and select the completed Excel data file.
(File name should appear.)
·Click "Upload Files"
(If the message "File to Upload file name required" appears, click "Browse," select the file again, and click "Upload Files".)
This concludes the file uploading process.
If you have any questions or concerns, e-mail email@example.com or call the Expanded Learning Division at 916-319-0923.
Applicants for After School Education and Safety Universal Program
The Expanded Learning Division (EXLD) is pleased to announce the final award posting for the After School Education and Safety (ASES) Universal Program.
The final funding results can be found at http://www.cde.ca.gov/Fg/fo/r27/ases2017intent.asp.
Applicants for 21st Century Community Learning Centers Programs
The Expanded Learning Division (EXLD) is pleased to announce the final award posting for the 21st Century Community Learning Centers (21st CCLC) and 21st Century High School After School Safety and Enrichment for Teens (ASSETs) programs.
Each year, the EXLD holds back reserve funding until all appeals have been exhausted. Due to the availability of reserve funding, the EXLD was able to fund additional sites based on their priority status. Those sites are listed on the final award posting. These grant awards are made contingent on the allocation of federal funds to the State of California.
The final funding results can be found at http://www.cde.ca.gov/ls/ba/cp/funding.asp.
New "Traveling Apple Policy" Says Children Can Take CACFP Meal Items Home
Guidance from USDA now states that children participating in Child and Adult Food Program (CACFP) programs can take one vegetable, fruit or grain item off site to eat at a later time but the item must be from the child's own meal or snack, or left on a shared table by another child that did not want it. The California Department of Education's Expanded Learning Division encourages grantees who are currently serving meals through the CACFP to review the USDA memo, and to communicate and coordinate with their school nutrition services representative on implementation of the provision. This allowance only applies to the at-risk afterschool component of the CACFP and improves consistency among the Child Nutrition Programs. Learn more here.
NEW SNACK GUIDELINES 2017
Dear Expanded Learning Grantees,
The purpose of this email is to notify grantees that there is a change in the snack requirements per SB 1169. This change went into effect January 1, 2017. However, programs will not be monitored on these new requirements as part of Federal Program Monitoring until the next cycle (July 1, 2017). The snack calculator, maintained by Project Lean, is currently implementing these changes. Please see the attached requirements which has the changes highlighted. The Expanded Learning Division encourages each expanded learning program to communicate and coordinate with their school nutrition services representative on implementation of these changes.
For more information, please visit: http://www.cde.ca.gov/ls/nu/as/afterschoolnutstan.asp
To view SB 1169, please visit: http://leginfo.legislature.ca.gov/faces/billNavClient.xhtml?bill_id=201520160SB1169
Equitable Access Funding
21st Elementary/Middle Schools
21st ASSETs High Schools
The highest achievable rank was a 6 of 6 possible priorities
Core cut-off was 5 out of 6 with an FRPM rate of 94.43%
21st Funding: $18,474,750.00
EA cut-off: 6 out of 6 with an FRPM rate of 85.22%
EA amount funded: $425,250.00
The highest achievable rank was a 5 of 5 possible priorities
Core cut-off was 5 of 5 with an FRPM rate of 68.88%
ASSETs funding: $20,475,000.00
EA cut-off: 5 of 5 with an FRPM rate of 91.1%
EA amount: $525,000.00
**The FRPM data used in the funding priority process was the data reported to the California Department of Education in the California Longitudinal Pupil Achievement Data System (CALPADS) during the 2015-16 school year.
To: Applicants for After School Education and Safety Universal Program
The Expanded Learning Division is pleased to announce the posting of the Intent to Award for the After School Education and Safety (ASES) Program located at http://www.cde.ca.gov/fg/fo/r27/documents/asesuniversal2017intent.asp.
All awards are made contingent upon the availability of funds. If the Legislature takes action to reduce or defer the funding upon which this award is based, then this award will be amended accordingly. The estimated ASES grant awards are based on the Free or Reduced Price Meals (FRPM) percentage of the applicant sites. For this intent to award, the lowest FRPM percentage of the funded sites was 79.59 percent.
Applicants who wish to appeal a grant award decision must submit a Letter of Appeal to the California Department of Education (CDE). Appeals are limited to the grounds that the CDE failed to correctly apply the standards for reviewing the application as specified in the Request for Applications (RFA).
The appellant must file a full and complete appeal in writing containing the following information:
· Describe the issue in dispute;
· State the legal authority or other basis for the appeal; and
· State the remedy that is sought.
The appeal letter must be signed by the Authorized Signatory or the Designee that signed the original application. The Letter of Appeal must be sent to the address below with a postmark on or before Friday, May 19, 2017. Hand-delivered appeal letters must be received at the CDE by 5:00 p.m. on Friday, May 19, 2017.
Expanded Learning Division
California Department of Education
1430 N Street, Suite 3400
Sacramento, CA 95814-5901